EXECUTIVE DIRECTOR
JOB DESCRIPTION

RESPONSIBILITIES AND DUTIES:

The Executive Director is responsible in assisting with the administration of the Associations, in conjunction with the Association officers, to achieve the Association’s mission, vision, and goals within the policies set forth by the Board of Directors (Board Policy Manual) the bylaws of each Association, and necessary legal and financial requirements.

As a paid staff member and the servant leader, the Executive Director should assist the Association presidents. While each Association has different needs, the president and board should evaluate this individual annually.

Membership
✓ Development and execution of membership recruitment and retention plans including
regular visits to member and non-member centers.
✓ Replies to member inquires promptly.
✓ Assists and advises ISBPA Local Associations in the continuing development of their local activities.

Membership Services:
✓ Promote and foster support for local, state & national BPA membership and programs in the state of Illinois.
✓ Attend local & state meetings - Communicate and promote BPA programs and disseminate information relative to BPA programs and activities. Provide activity reports to the membership at local and state meetings.
✓ Keeps abreast of current and new developments in the bowling industry and disseminate this information to members.
✓ Serve in a liaison capacity between affiliated ISBPA Associations, member proprietors, all other integers of the bowling industry and ISBPA headquarters.

Meetings & Events:
✓ Creates and sends communications regarding meetings and events in a timely manner.
✓ Prepares agenda and supporting materials for board meetings including necessary reports and analysis for decision making.
✓ Prepares presentations/board reports (strategic planning, annual action plans, budgets, etc.).
✓ Plans board meetings and events in consultation with president and executive committee.
✓ Sends communications to all Association members regarding meetings and events.
✓ Serves as on-site event manager for all meetings and events.
✓ Negotiates contracts for meetings and events to present to board.
✓ Markets all meetings and events in a timely manner.
✓ At each board and committee meeting, assure compliance of the Association’s constitution and bylaws.

Finances
✓ Collects all income due the Association including membership dues.
✓ Pays all Association bills in a timely manner.
✓ Oversees development and projections for annual budgeting.
✓ Uses sound judgement with Association funds and investments.
✓ Develops non-dues sources of revenue through sponsorships, events, etc.
✓ Provides monthly financials to president/executive committee in accordance with standard accounting principles and within the organization’s financial policies.
✓ Assure all necessary legal and financial filings are completed as required by law.
Tournaments:
✓ Prepare or supervise all marketing and promotional materials and shipping & delivery mechanisms for each event.
✓ Coordinate center enrollment process.
✓ Coordinate audit of entries as received.
✓ Coordinate bowler and center notification procedures.
✓ Supervise the on-site conduct of affiliate roll-offs and finals.
✓ Prepare final result lists for bowlers, participating centers, and the media.
Legislative/Government Affairs:
✓ Monitors legislative activities working closely with state lobbyist.
✓ Establish relationships with local, county and state government representatives.
✓ Other duties directed by the board.

Website Supervision:
✓ Responsible for maintaining ISBPA website, bowlillinois.com. In conjunction with webmaster, develop and post relevant and timely information for members and their customers. Supervise the webmaster and maintain/update site on continual basis.

Other Activities:
✓ Submits all necessary information to BPAA to retain its BPAA affiliation.
✓ Direct supervision of all paid staff.

This position reports directly to the Association President

QUALIFICATIONS:
✓ Knowledge of general business methods, functions of a trade association, sales and marketing techniques.
✓ Computer literacy in database management, word processing, spreadsheet, and internet skills.
✓ Prior bowling industry experience and/or management experience in the service and retail hospitality environment, is a plus.